We are seeking a polished, highly organized, and impeccably discreet Executive Assistant to support our senior leadership at ULTRA RICH WEDDINGS LIMITED. Serving Millionaires, Billionaires, and Top Business Families globally, you will manage complex calendars, coordinate high-stakes meetings, handle sensitive correspondence, and ensure seamless daily operations. This role demands absolute confidentiality, exceptional attention to detail, and the poise to interact with the world's elite. You will be trusted with the most sensitive client information, mirroring our commitment to discretion and excellence.
1. Executive Support & Calendar Management
Manage complex calendars for C-suite executives across multiple time zones.
Prioritize conflicts and resolve scheduling issues with diplomacy.
Prepare meeting agendas, materials, and briefing documents; take minutes and follow up on action items.
2. Confidential Correspondence
Handle all communications—emails, calls, and written correspondence—with utmost professionalism.
Draft, review, and format confidential documents, proposals, and client communications.
Serve as first point of contact for internal and external stakeholders.
3. Client Relationship Support
Assist in managing communications with ultra-high-net-worth clients.
Coordinate the Personal Verification process by scheduling client visits to residences and offices.
Ensure all client profiles are handled with strict confidentiality—shared only via encrypted personal mails.
4. Travel & Event Coordination
Arrange complex domestic and international travel itineraries including flights, accommodations, and visas.
Coordinate exclusive events, client meetings, and networking galas.
5. Office Administration
Maintain organized filing systems (physical and digital) for all sensitive client data and contracts.
Manage office supplies, vendor relationships, and administrative budgets.
Support HR functions including onboarding and interview scheduling.
6. Project Coordination
Assist leadership with special projects, research, and strategic initiatives.
Liaise with internal departments (IT, Operations, Wedding Planning, Travel).
Bachelor's degree in Business Administration, Communications, or related field.
5–8 years as Executive Assistant, preferably in luxury services, hospitality, banking, or high-end consultancy.
Experience supporting C-level executives and handling UHNWIs strongly preferred.
Certification in executive assistance (IAAP, CAP) is a plus.
Core Competencies:
Absolute Discretion & Integrity: Unwavering commitment to confidentiality.
Organizational Excellence: Superior time management and prioritization.
Communication: Impeccable written and verbal English; polished and persuasive.
Emotional Intelligence: Navigate sensitive conversations with grace.
Proactive Problem-Solving: Anticipate needs and resolve issues before escalation.
Attention to Detail: Meticulous in documentation and correspondence.
Technical Skills:
Advanced MS Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
Experience with CRM systems and secure communication tools.
Familiarity with project management tools (Asana, Trello) is a plus.
Who are WE?
Ultra Rich Match is the flagship brand of ULTRA RICH WEDDINGS LIMITED, an ISO 9001:2015 certified company. We are exclusive Millionaire Matchmakers for Top Business families, Elite professionals, and Ultra Rich individuals globally. We offer a one-stop solution from matchmaking to wedding planning and travel packages. Our case study has been published by Harvard Business Publishing.
Why Us?
Confidentiality: We DO NOT keep profiles on our website. All profiles shared via personal mails only.
Personal Verification: We personally visit residences and offices to verify lifestyles and financials.
Exclusivity: We cater exclusively to Millionaires & Billionaires worldwide.
End-to-End Solutions: Matchmaking, wedding planning, and travel—all under one roof.
Our Vision:
To become the most prominent global brand for the Ultra Rich in matchmaking and allied wedding services.
Our Values:
We live by Accountability, Collaboration, Commitment, Honesty, and Trust. Our integrity governs every business decision, and we continuously innovate to escalate client satisfaction while giving back to society.
We are seeking a polished, highly organized, and impeccably discreet Executive Assistant to support our senior leadership at ULTRA RICH WEDDINGS LIMITED. Serving Millionaires, Billionaires, and Top Business Families globally, you will manage complex calendars, coordinate high-stakes meetings, handle sensitive correspondence, and ensure seamless daily operations. This role demands absolute confidentiality, exceptional attention to detail, and the poise to interact with the world's elite. You will be trusted with the most sensitive client information, mirroring our commitment to discretion and excellence.
1. Executive Support & Calendar Management
Manage complex calendars for C-suite executives across multiple time zones.
Prioritize conflicts and resolve scheduling issues with diplomacy.
Prepare meeting agendas, materials, and briefing documents; take minutes and follow up on action items.
2. Confidential Correspondence
Handle all communications—emails, calls, and written correspondence—with utmost professionalism.
Draft, review, and format confidential documents, proposals, and client communications.
Serve as first point of contact for internal and external stakeholders.
3. Client Relationship Support
Assist in managing communications with ultra-high-net-worth clients.
Coordinate the Personal Verification process by scheduling client visits to residences and offices.
Ensure all client profiles are handled with strict confidentiality—shared only via encrypted personal mails.
4. Travel & Event Coordination
Arrange complex domestic and international travel itineraries including flights, accommodations, and visas.
Coordinate exclusive events, client meetings, and networking galas.
5. Office Administration
Maintain organized filing systems (physical and digital) for all sensitive client data and contracts.
Manage office supplies, vendor relationships, and administrative budgets.
Support HR functions including onboarding and interview scheduling.
6. Project Coordination
Assist leadership with special projects, research, and strategic initiatives.
Liaise with internal departments (IT, Operations, Wedding Planning, Travel).
Bachelor's degree in Business Administration, Communications, or related field.
5–8 years as Executive Assistant, preferably in luxury services, hospitality, banking, or high-end consultancy.
Experience supporting C-level executives and handling UHNWIs strongly preferred.
Certification in executive assistance (IAAP, CAP) is a plus.
Core Competencies:
Absolute Discretion & Integrity: Unwavering commitment to confidentiality.
Organizational Excellence: Superior time management and prioritization.
Communication: Impeccable written and verbal English; polished and persuasive.
Emotional Intelligence: Navigate sensitive conversations with grace.
Proactive Problem-Solving: Anticipate needs and resolve issues before escalation.
Attention to Detail: Meticulous in documentation and correspondence.
Technical Skills:
Advanced MS Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
Experience with CRM systems and secure communication tools.
Familiarity with project management tools (Asana, Trello) is a plus.
Who are WE?
Ultra Rich Match is the flagship brand of ULTRA RICH WEDDINGS LIMITED, an ISO 9001:2015 certified company. We are exclusive Millionaire Matchmakers for Top Business families, Elite professionals, and Ultra Rich individuals globally. We offer a one-stop solution from matchmaking to wedding planning and travel packages. Our case study has been published by Harvard Business Publishing.
Why Us?
Confidentiality: We DO NOT keep profiles on our website. All profiles shared via personal mails only.
Personal Verification: We personally visit residences and offices to verify lifestyles and financials.
Exclusivity: We cater exclusively to Millionaires & Billionaires worldwide.
End-to-End Solutions: Matchmaking, wedding planning, and travel—all under one roof.
Our Vision:
To become the most prominent global brand for the Ultra Rich in matchmaking and allied wedding services.
Our Values:
We live by Accountability, Collaboration, Commitment, Honesty, and Trust. Our integrity governs every business decision, and we continuously innovate to escalate client satisfaction while giving back to society.