Personal Assistant

Job Title: Personal Assistant

Experience: 2–4 Years
Location: Ahmedabad
Employment Type: Permanent / Full-Time
Industry: IT

About the Role

We are looking for a highly organized and proactive Personal Assistant with 2–4 years of experience in the IT industry to provide dedicated support to senior management. The ideal candidate should possess excellent communication, coordination, and time management skills, with the ability to handle confidential information and manage multiple priorities in a fast-paced IT environment.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and travel arrangements.
• Handle emails, phone calls, and correspondence professionally.
• Prepare reports, presentations, meeting agendas, and minutes.
• Coordinate with internal teams, clients, and external stakeholders.
• Track follow-ups, deadlines, and action items to ensure timely completion.
• Organize and maintain confidential documents and records.
• Assist in planning business meetings, events, and travel logistics.
• Manage expense reports and other administrative tasks.
• Support day-to-day business operations and handle ad hoc assignments efficiently.
• Act as a point of contact between the executive and various departments.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 2–4 years of experience as a Personal Assistant or Executive Assistant in an IT company is mandatory.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Ability to prioritize tasks and work under tight deadlines.
• High level of professionalism, integrity, and confidentiality.
• Strong interpersonal and coordination skills.
• Experience in scheduling meetings, managing travel, and preparing business documentation.

Preferred Skills

• Experience supporting senior leadership or C-level executives.
• Familiarity with project coordination and basic reporting.
• Knowledge of business etiquette and office administration.
• Experience with collaboration tools such as Microsoft Teams, Zoom, or Google Meet.

Soft Skills

• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Proactive, self-motivated, and resourceful.
• Ability to work independently with minimal supervision.
• Adaptable and capable of handling multiple responsibilities in a dynamic IT environment.